MULTIMAX CC

 

SECTION 51 MANUAL
PROMOTION OF ACCESS TO INFORMATION ACT

 

CONTENTS

 

A.        Introduction

 

B.        Particulars in terms of section 51 of the Promotion of Access to Information Act

                                                                                                                           

1.         Contact details 

2.         The section 10 Guide on how to use the Act

3.         Records available in terms of any other legislation

4.         Access to the records held by the private body in question

            i.          Records that may be requested

ii.                   The request procedures

5.         Other information as may be prescribed

6.         Availability of the manual

 

A.               INTRODUCTION

Main Business

Web page designing, CD printing and programming.

 

B.               PARTICULARS IN TERMS OF THE SECTION 51 MANUAL

 

1.                 Contact details

Head of the body:         Multimax cc

 

Postal address:            

10 Ryall Lane

Hayfields

3201

 

Street Address:            

10 Ryall Lane

Hayfields

3201

 

Telephone number:       033 396 9085

Fax number:                 033 396 9085

E-mail address: info@multimax.co.za

 

2.                 The section 10 Guide on how to use the Act

 

The Guide will, according to the South African Human Rights Commission (SAHRC), be available for inspection at the offices of the SAHRC.  Please direct any queries to:

 

The South African Human Rights Commission:     

 

PAIA Unit

The Research and Documentation Department

Postal address:             Private Bag 2700

Houghton

2041

 

Telephone:                    +27 11 484-8300

Fax:                              +27 11 484-7146

Website:                       www.sahrc.org.za

E-mail:                          PAIA@sahrc.org.za

3.       Records available in terms of any other legislation

Close Corporation Act No. 69 of 1984

 

3.                 Access to the records held by Multimax cc

 

i.          Records that may be requested

 

 

1.      COMPANIES ACT RECORD

• Documents of incorporation

 

2.      FINANCIAL RECORDS

• Annual Financial Statements

• Tax Returns

• Accounting Records

• Banking Records

Bank Statements

Paid Cheques

Electronic banking records

• Asset Register

• Invoices

 

3.      INCOME TAX RECORDS

• PAYE Records

• Documents issued to employees for income tax purposes

• Records of payments made to SARS on behalf of employees

• All other statutory compliances:

o Regional Services Levies

o Skills Development Levies

o UIF

 

 

                  ii.         The request procedures:

 

Form of request:

·        The requester must use the prescribed form to make the request for access to a record. This must be made to the head of the private body. This request must be made to the address, fax number or electronic mail address of the body concerned.

 

·        The requester must provide sufficient detail on the request form to enable the head of the private body to identify the record and the requester. The requester should also indicate which form of access is required. The requester should also indicate if any other manner is to be used to inform the requester and state the necessary particulars to be so informed.

 

·        The requester must identify the right that is sought to be exercised or to be protected and provide an explanation of why the requested record is required for the exercise or protection of that right.

 

·        If a request is made on behalf of another person, the requester must then submit proof of the capacity in which the requester is making the request to the satisfaction of the head of the private body.

 

Fees:          

 

A requester who seeks access to a record containing personal information about that requester is not required to pay the request fee. Every other requester, who is not a personal requester, must pay the required request fee:

 

·        The head of the private body must notify the requester (other than a personal requester) by notice, requiring the requester to pay the prescribed fee (if any) before further processing the request.

 

·        The fee that the requester must pay to a private body is R50. The requester may lodge an application to the court against the tender or payment of the request fee.

 

·        After the head of the private body has made a decision on the request, the requester must be notified in the required form.

 

·        If the request is granted then a further access fee must be paid for the search, reproduction, preparation and for any time that has exceeded the prescribed hours to search and prepare the record for disclosure.

 

 

4.                 Other information as may be prescribed

 

The Minister of Justice and Constitutional Development has not made any regulations in this regard.

 

5.                 Availability of the manual

 

The manual is also available for inspection during office hours at the offices of Multimax cc free of charge. Copies are available from the SAHRC and on our website www.multimax.co.za.